Honest answer: it depends on a handful of concrete things. On this page you read exactly which ones, so you can estimate roughly where your event lands and what to ask us about.
We work with a tailored quote instead of fixed rates. Not to be vague, but because a fixed price would be either too high or too low for most events.
What renting an LED screen costs depends mainly on how big the screen is, whether it stands indoors or outdoors, how many days you need it and what set-up and technology are involved. A small screen for a presentation is simply something else than a large screen on a square: the latter needs more panels, a heavier structure and more build-up time.
With us, delivery, installation, a technical test and breakdown are always part of the quote. Tell us about your event and the number of guests and you will quickly know where you stand.
Renting a large LED screen costs more than a small one, but less per square metre. The difference is the number of panels: a 30 m² wall has five times as many panels as a 6 m² screen, and that affects transport, construction and set-up time. If the screen is outdoors, heavier anchoring is added.
That is also exactly why a large screen does not cost six times what a small one costs. The lorry drives out once and the team builds up once, whether that is for ten or forty square metres. Those fixed costs are spread over more metres, so the price per metre drops as the screen gets bigger.
What makes a large screen more expensive than the metres alone: the structure. Indoors a wall hangs from a truss, outdoors it stands on a ground frame with ballast or is anchored extra. That takes more material, more people and more build-up time than the same square metres indoors.
| Size | Suitable for | Indicative price |
|---|---|---|
| 3 × 2 m6 m² | up to roughly 100 guests | from |
| 4 × 2,5 m10 m² | 100 to 250 guests | from |
| 5 × 3 m15 m² | 250 to 500 guests | from |
| 7,5 × 4 m30 m² | 1,000 visitors or more |
Starting prices per event, excluding VAT, including delivery, set-up and dismantling. Operation on request. What you finally pay depends on the six factors above; a different size we calculate to measure.
In the order in which they usually weigh in: the first counts heaviest on average, the last the lightest.
The larger the screen area, the more panels, transport and setup time. This is almost always the biggest item on the quote.
Outdoors a screen needs to be brighter and the structure is anchored or ballasted more heavily. That usually makes an outdoor setup more expensive than the same square metres indoors.
One day or a whole weekend, including the setup and breakdown days. Several consecutive days is usually better value per day, because transport and setup happen only once.
A flat hall with a lift is quicker than a courtyard with a staircase. Access, surface and height determine how many people and hours are needed.
If your audience stands right in front of it, a higher pixel density is needed for a sharp image. That determines which screen type fits, and therefore the price per square metre.
Need it tomorrow? That carries a surcharge, depending on the date and what is still available. You hear that amount in advance, not afterwards.
Above are indicative prices. What it will be for your event depends on the date, the location and the set-up. Give us these three things and you will get a concrete amount, without obligation and without sales talk.
Measure the distance to the furthest viewer and divide it by seven. That is roughly the height the screen needs to be comfortably readable. The width follows from that, because virtually all screens are 16:9.
furthest viewer ÷ 7 = screen height
This is the common industry rule of thumb (divide by 6 for text seen up close, by 8 if it is mainly video or atmosphere). It is a starting point for the conversation, not a standard: your venue, the position of the stage and what appears on the screen ultimately decide. In doubt? Call us and we will work it out with you.
The speeches, a photo montage or atmosphere. The audience usually sits close by, so the screen does not need to be large to read well.
A sharp image right in front of the audience, often several consecutive days in the same hall. If text or a presentation is shown, allow for the generous side.
The audience watches from a distance, so the screen has to be substantial to make anything out. Outdoors, brightness counts too.
Exactly what is included is always set out clearly in your quote. That way you know in advance where you stand.
Tell us briefly what you need and you will receive a clear tailored quote, including delivery, installation and breakdown.
New articles about choosing a size, technology and setup, plus our seasonal availability now and then. No sales talk, and you can unsubscribe at any time.
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